Standing Committees
Aesthetics Committee
Charge: To oversee the aesthetic growth and development of the campus in accordance with the original Master Plan. The Committee will be consulted and make recommendations for the physical appearance of the campus in regard to:
- Placement of signs and bulletin boards on interior and exterior space of buildings.
- Placement of artwork on interior and exterior space of buildings.
- Develop and enforce poster placement policies.
- Tree planting and/or removal.
- Temporary and permanent structures.
- Peripheral structures in and out of buildings, such as railings, display cases, lockers, bicycle racks, and walkways.
- New buildings.
- All other aesthetic concerns as brought to the attention of the committee.
Line of Authority: Chair reports directly to Chancellor.
Leadership: Chair
Membership: Volunteers from administration, faculty, and staff.
Decision Nature: Advisory; makes recommendations to Chancellor.
Decision-making Protocol: Meetings are held to elicit discussion for campus aesthetic issues. Recommendations are based upon input to the committee.
Documentation: Meeting reports kept on file; e-mail.
Termination date: Long term ad hoc, meets when questions arise
Budget Committee
Charge: To review, evaluate, prioritize, and make recommendations to the Chancellor regarding the use of resources in the college operating budgets, and regarding resource requests for future college funds following the guidelines of WCC Policy 4.3 Budget Development.
Line of Authority: This committee reports to the Chancellor and serves the institution.
Leadership: The Chancellor convenes this committee.
Membership: Effective November ’05, committee membership was expanded at the recommendation of the prior committee. Members represent VCE, Division I, Division II, Administrative Services, Student Services, Academic Support, Puko’a Council, APT/Civil Service, and Students. All deans and directors are included.
Terms: 2 years with opportunity to be reappointed. Members nominated to Chancellor by groups being represented. (ex. faculty senate, student government, college Pukoa representative).
College Ambassadors
Charge: Help college support its mission, help build relationships with the community, and advise Chancellor. As they get to know college, suggest how they can help us most: networking, business advice, fundraising, others.
Line of Authority: Direct to Chancellor
Leadership: Director of Development convenes for Chancellor
Membership: 30 diverse community leaders including business, education, etc. Local politicians are honorary ambassadors.
Decision nature: Advisory
Decision-making protocol: Recommendations to Chancellor and Director of Development
Documentation: Notes taken at meetings, disseminated as newsletters
Termination date: Two years, or upon resignation
Commencement
Charge: To plan and oversee annual commencement
Line of Authority: Dean of Students
Leadership: Student Life Counselor convenes as dean’s designee
Membership: Students, faculty, counselors, and staff volunteers
Decision nature: Planning, advisory
Decision-making protocol: Consensus
Documentation: Notes taken as needed
Termination date: After commencement each year, members welcome to remain on
Enrollment Management Committee
Charge: The committee was set up for the purpose of seeking a means of increasing enrollment at Windward Community College. This committee is asked to study enrollment patterns at the college, and to look at where growth would be appropriate or desirable. Whether through improved retention, or through the addition of classes, courses, or programs, we also need to decide what resources would be needed to support such growth.
Line of Authority: The committee reports to the Dean of Instruction and the committee serves the institution.
Leadership: A faculty member or administrator is assigned to lead this committee. Release time is provided for faculty leadership.
Membership: Membership is composed of volunteers from every department on campus, including the Dean of Instruction’s office and Student Services.
Decision Nature: This is a decision-making committee.
Decision-making Protocol: Develops the schedule of classes. Works closely with department chairs for coordination of offerings. The chair also coordinates with marketing, signage, scholarships, the bookstore, registration and financial aid.
Documentation: The schedule of classes.
Termination Date: None
ETC Curriculum Committee
Charge: Review all new curriculum, periodic review of existing curriculum
Line of Authority: Advisory to Director of Vocational and Community Education
Leadership: Chair appointed by Director of Vocational and Community Education
Membership: Representatives from each of ETC instructional units
Decision nature: Advisory
Decision-making protocol: Recommendations to faculty concerning curriculum; recommendations to director concerning approval of changes or new curriculum
Documentation: Minutes and curriculum documents
Termination date: Two years
Friends of Lanihuli
Charge: To plan fundraising activities to build and support Lanihuli Observatory
Line of Authority:
Leadership: Joe Ciotti
Membership: Volunteers
Decision nature: Plan and carry out fundraising activities
Decision-making protocol: Consensus
Documentation: Minutes
Termination date: None
Friends of WCC
Charge: To plan fundraising activities to build and support Windward Community College
Line of Authority: Chancellor
Leadership: Development Officer
Membership: Volunteers
Decision nature: Advisory
Decision-making protocol: Plan and carry out fundraising activities
Documentation: Minutes
Termination date: None
Institutional Effectiveness Committee (IEC); superseding the Assessment Committee
Charge: To plan and oversee an institutional schedule to ensure a systematic, comprehensive, and on-going assessment of the credit programs, non-credit programs, and other units identified in the Program Review Policy. To develop and sustain a culture of assessment throughout the institution. To provide the necessary training and skills for units to assess themselves.
To maintain material and reports related to all assessment activities
Line of Authority: This committee reports to the Chancellor and serves the institution.
Leadership: Chairperson for this committee receives a teaching load reduction.
Membership: The Chancellor appoints the chairperson. Other members of the committee are volunteers from various academic, support, and administrative units. In addition, a student representative is recommended by WCC-ASUH. The Institutional Researcher is also a member of the committee.
Decision-making: Develops, plans and implements assessment activities for the institution. Decision-making Protocol: The committee makes decisions about training and skills needed for assessment. The committee makes recommendations to the Chancellor in matters that affect the entire institution.
Documentation: The committee records discussion, recommendations, and decisions via minutes and memos to the Chancellor.
Termination date: Chairperson – 3 years, with the last year training a successor to ensure continuity. Members – 3 years, with the last year training successors to replace themselves.
Ke Kumu Pali
Charge: To advise the chancellor and lead the college in:
- perpetuating Hawaiian culture, values and knowledge
- identifying the needs of Hawaiian students and providing supportive services, programs and opportunities
- providing culturally enriching professional development to faculty and staff
- supporting faculty in working more effectively with Hawaiian students
- collaborating with system-wide Hawaiian initiatives
- advocating for Hawaiian students, faculty, staff and programs
Line of Authority: Chancellor
Leadership: Chair
Membership: Volunteers
Decision nature: Advisory
Decision-making protocol: Consensus
Documentation: Minutes
Kokua Paliku
Charge: To plan fundraising activities to build and support Paliku Theatre
Line of Authority: Chancellor
Leadership: Development Officer
Membership: Volunteers
Decision nature: Advisory
Decision-making protocol: Consensus
Documentation: Minutes
Termination date: None
Marketing Committee
Charge: The purpose of the committee is to provide a coordinated approach to marketing at WCC. The purpose is to 1) build community awareness of the college, its programs and its vital role in the community and 2) coordinate enrollment management/recruitment planning with a broader communications plan that involves publications, Web site, advertising and promotion, special events, fund development, and student, alumni and community relations. The committee also develops, approves and recommends to the Chancellor a marketing budget for the next academic year. It evaluates the effectiveness of the previous year’s efforts and recommends a coordinated plan that integrates print, radio and (if possible) TV advertising, other publications, Web site development and community partnerships that will supplement the college’s marketing budget.
Line of Authority: This committee reports to the Chancellor and the committee serves the institution.
Leadership: The Director of Marketing and Public Relations convenes the committee.
Membership: Volunteers from Administration, Enrollment Management, Media, students, faculty.
Decision-making: This is an advisory committee.
Decision-making protocol: Develop a marketing plan and present to Chancellor for approval and funding.
Documentation: The marketing plan is the documentation and is presented to the Chancellor. Copies of all advertisements are kept.
Termination date: None.
Master Planning/Space Utilization
Charge: To make recommendations concerning short, mid and long term facilities use, and plan for renovation of existing facilities and construction of new facilities.
Line of Authority: The committee reports to the Chancellor.
Leadership: Chancellor appoints a chair.
Membership: Representation across college. Volunteers are appointed by Chancellor.
Decision-making:
Decision-making Protocol:
Documentation: Minutes are taken and kept.
Termination date: No set term length.
Staff Development Committee
Charge: The mission of the Staff Development Committee is to plan and coordinate staff development activities, as well as administer professional development endeavors. There are three basic activities: Issuance of grants for staff development activities; planning of programs for the college that offer professional development opportunities to faculty and staff; and fundraising programs to raise money for staff development activities.
Line of Authority: The committee reports to the Chancellor.
Leadership: Chancellor appoints a chair.
Membership: Representation across college. Volunteers are appointed by Chancellor.
Decision-making: The committee has delegated authority to make decisions with regard to awarding of professional development grants within approved guidelines and appropriated budget.
Decision-making Protocol: committee meetings and established grant guidelines
Documentation: Minutes are taken and kept.
Termination date: No set term length.
Strategic Planning Committee
Charge: To review, evaluate and update the college strategic plan at least once per year. To prioritize strategic actions based on program reviews, annual reports and summary reports from the deans and directors. To make recommendations to the Chancellor and the budget committee regarding the use of resources in the college operating budgets, and regarding resource requests for future college funds following the guidelines of WCC Policy 4.2 Strategic Planning Policy.
Line of Authority: This committee reports to the Chancellor and serves the institution.
Leadership: The Chancellor or designee convenes this committee.
Membership: Representatives from each of Vocational and Community Education, Administrative Services, Credit Instruction, Academic Support, Student Services, a Student, and a representative from the Budget Committee. These must include faculty, administrators, APT’s and Civil Service employees.
Decision-making: The committee takes information from college planning and assessment processes, especially program reviews, and uses it to update the college strategic plan. Makes recommendations to the Chancellor on prioritization of resource needs based on program reviews and reports.
Decision-making Protocol: Collects dean and director annual reports, program reviews and other annual reports and uses the data and recommendations to update the college strategic plan and prioritize resource needs. Makes recommendations to Chancellor.
Documentation: The committee records discussion, recommendations, and decisions via minutes and memos. Minutes are posted on college web site.
Termination date: 2 years, staggered, with opportunity to be reappointed. Members nominated to Chancellor by groups being represented. (The first year the members were nominated by deans and directors.)
Student Publications Board
Charge:
Line of Authority:
Leadership:
Membership:
Decision nature:
Decision-making protocol:
Documentation:
Termination date:
Technology Vision Committee
Charge: To compose a technology vision plan to lead the College into the future; to be the focal point at the College to respond to and propose current and future technology needs, to technologically unite the College by planning for technology compatibility, to propose appropriate technology locations (such as labs); and to address distributive/distance learning.
Line of Authority: This is a standing committee reporting to the Dean of Instruction and the committee serves the institution.
Leadership: The committee will elect a chair.
Membership: No procedure for member selection or term of service is mentioned. Membership is composed of volunteers from credit faculty, ETC faculty, OCET, administration, media, and marketing.
Decision Nature: This is an advisory committee. Develop a technology vision plan which will be regularly reviewed in light of funding, changes in technology, etc.
Decision-making Protocol: The plan will be presented to the Dean of Instruction and campus for adoption. It will guide our technology purchases and activities.
Documentation: The vision plan which will be periodically updated and presented to the administration and faculty; and minutes
Termination date: None.
Ad Hoc Committees
Accreditation Steering
Charge: Oversight of accreditation self study process
Line of Authority: Direct to Chancellor
Leadership: the Accreditation Liaison Officer (ALO), appointed by the Chancellor, will convene the committee. A chair other than the ALO may be selected by the committee.
Membership: Representative across the college, including students and community members. All full time staff are expected to be on a sub-committee. The ALO, the chairs of the accreditation subcommittees, and the editor of the self study document make up the steering committee.
Decision nature: Development of the accreditation self study
Decision-making: By consensus
Documentation: Minutes, and edits to the self study
Termination date: After the accreditation visit.
Common Book
Charge: To provide a common focus for reading, thought and discourse across the college community
Line of Authority: Dean of Instruction
Leadership: The Common Book Coordinator will convene the committee
Membership: Representative across the college, including students and community members. Decision nature: Choose annual book and plan related events
Decision-making: By college community ballot
Documentation: Minutes.
Termination date: On-going.
Department Personnel
Charge: Review contract renewal dossiers and promotion and tenure dossiers; make recommendations on renewal, promotion, tenure
Line of Authority: Recommendations go to Dean or Director, then Chancellor
Leadership: One member appointed as convener by Chancellor
Membership: Members must be tenured faculty. Defined by collective bargaining agreement and college DPC policy which has been approved by the union.
Decision nature: Advisory to Deans, Directors and Chancellor
Decision-making protocol: Secret ballot. Defined by collective bargaining agreement and college DPC policy which has been approved by the union.
Documentation: Written reports placed in dossiers
Termination date: Annual
Excellence in Teaching Award Nomination
Charge: To review nominations and make a recommendation
Line of Authority: to Chancellor who in turn recommends to President/Board of Regents
Leadership: Committee elects chair as needed
Membership: Former awardees and three students appointed by the Konohiki Council
Decision nature: Advisory
Decision-making protocol: Discussion and vote
Documentation: Recommendation in writing to Chancellor
Termination date: annual
Geocaching
Charge: Set up and maintain the WCC Geocaching site to support GIS/GPS classes
Line of Authority: This committee is under the Social Science Department and serves the institution
Leadership: Convened by Toshihiko Ikagawa
Membership: Volunteers from the WCC faculty and staff
Decision nature: Set up and maintain the WCC Geocaching site
Decision-making Protocol: Vote when applicable
Documentation: e-mail, if necessary
Termination date: Long term ad hoc
Loi Construction Committee
Charge: To study the feasibility of a loì for WCC.
Line of Authority: This committee reports to the Chancellor.
Leadership: Winston Kong is in charge of this committee. It carries no specified release time or compensation.
Membership: Membership is composed of highly skilled volunteer experts in their fields from on or off campus
Decision nature: This is a recommendation-making committee
Decision-making protocol: As directed by the Chancellor, after a proposal is formulated, an informational forum will be arranged campus-wide
Documentation: Copies of the proposal will be available for the Chancellor and at the forum.
Termination date: TBA
Student Conduct
Charge: To act as a hearing board for student conduct allegations as determined by policy
Line of Authority: Dean of Students, then Chancellor
Leadership: Chair appointed by Chancellor
Membership: Defined by policy
Decision nature: Recommending
Decision-making protocol: Silent ballot
Documentation: Notes and tapes
Termination date: Appointed for term of investigation
Student Academic Grievance
Charge: To act as a hearing committee for academic grievances as determined by Academic Grievance policy
Line of Authority: Dean, then Chancellor
Leadership: Dean appoints
Membership: Determined by policy
Decision nature: Recommending
Decision-making protocol: Secret ballot
Documentation: Thorough notes and tape recording
Termination date: Appointed for term of investigation.
Sabbatical Review
Charge: To review sabbatical applications and make approval recommendation to Chancellor
Line of Authority: direct to Chancellor
Leadership: Chair selected by committee
Membership: Three members selected by Faculty Senate
Decision nature: Advisory
Decision-making protocol: Each member makes an independent evaluation of the applications and writes an advisory recommendation.
Documentation: Written recommendations to Chancellor
Termination date: annual
Screening and Hiring
Charge: To follow guidelines and campus procedures for hiring of faculty for the selected advisory personnel screening committees for WCC.
Line of Authority: Committee reports to administrator responsible for the position that is being recruited. Consultation is provided by Director of Human Resources/EEO Coordinator.
Leadership: A chair is appointed by the relevant administrator
Membership: EEO/AA balanced, Selected by relevant administrator on consultation with Human Resources
Decision nature: Recommendation to administrator
Decision-making protocol: Pre- agreed upon point system for evaluating position candidates
Documentation: All screening documents go to Human Resources.
Termination: When screening is complete.
Councils
Administrative Services Staff
Charge: Reports to and advises the Director of Administrative Services
Line of Authority: Direct to Director of Administrative Services
Leadership: convened by Director of Administrative Services
Membership: Supervisory staff of Institutional Support units
Decision nature: Advisory
Decision-making protocol: Discussion
Documentation: Minutes on file in Director of Administrative Services office
Termination date: None
Chancellor's Administrative Staff
Charge: This council reports to and advises the Chancellor on the governance of the college.
Line of Authority: Direct to Chancellor
Leadership: Chancellor
Membership: All executive personnel of the college
Decision nature: College administrative decisions
Decision-making protocol: Administrators represent their units, but are also expected to consider the best interest of all units of the college
Documentation: Chancellor’s private secretary takes and distributes minutes
Termination date: N/A
Dean’s Advisory Council (DAC)
Charge: Evaluate instructors/lecturers for faculty evaluation, promotion and tenure, contract renewal and reappointments, etc. (The Dean of Instruction and Assistant Dean of Instruction will provide assistance as needed.) Assist in the appointment of lecturers, instructors, and other staff. Identify personnel needs for department, and supervise APT, clerical, and/or student help. Orient new faculty and staff to the department. Assist new faculty and staff with college and departmental policies and procedures.
Line of Authority/Leadership: Directly reports to Dean of Instruction. Dean’s Advisory Council is made up of Department Chairpersons in Credit Instruction. Dean of Instruction conducts department elections of faculty members to select a tenured Department Chairperson (Rank 4 or above) who represents the department views to the administration. Dean of Instruction may choose from the candidates in the election receiving the highest votes or may select another eligible faculty member. Dean of Instruction forwards to the Chancellor for approval the names of the faculty members recommended for Department Chair. Final decision is made by Chancellor of Windward Community College.
Compensation for service: Department Chairperson released from a minimum of three (3) credit hours of classroom instruction each semester in order to assume these duties and responsibilities and receives a monthly stipend in accordance with CCCM#2250.
Membership and Term of Service: Dean’s Advisory Council is made up of Department Chairpersons. Department Chairperson is a tenured faculty member at Rank 4 or above. Term of Service: Two (2) academic years and no more than two (2) consecutive terms.
Decision nature: Primarily academic decision-making
Decision-making protocol: Windward Community College-DESCRIPTION OF DUTIES AND RESPONSIBILITIES OF DEPARTMENT CHAIRS IN CREDIT INSTRUCTION.
Contact: Office of the Dean of Instruction.
Documentation: Minutes.
Termination date: standing (ongoing)
Employment Training Center Coordinators
Charge: To advise Director of Community and Vocational Education; communication within the unit
Line of Authority: direct to Director of Community and Vocational Education
Leadership: convened by Director of Community and Vocational Education
Membership: Coordinators of ETC units
Decision nature: Advisory
Decision-making protocol: Discussion
Documentation: Minutes in Director of Community and Vocational Education office
Termination date: None
Faculty Senate
Charge: Constitution defines role as providing “formal faculty involvement in educational decision-making, academic policy, and program development.”
Line of Authority: Constitution indicates that the Faculty Senate Chairs will meet “with the Provost (position renamed Chancellor) bi-weekly”
Leadership: three (3) faculty senate chairs
Membership: faculty with at least 0.5 position count appointment and a member of Unit 7
Decision-making: decision-making internal to Faculty Senate; recommending body external to Faculty Senate
Decision-making protocol: see Constitution for voting procedures
Documentation: minutes recorded and posted on the college web site
Termination date: ongoing
Interclub Council
Charge: “to join leaders and members of student clubs and organizations on campus.”
Line of Authority: Dean of Student Services
Leadership: student chair and co-chair
Membership: representatives from all WCC recognized campus clubs and organizations
Decision-making: decision-making internal to Interclub Council
Decision-making protocol: see constitution
Documentation: minutes on file in Dean of Students’ office
Termination date: ongoing
Konohiki Council (WCKC): Associated Students of the University of Hawaii—Windward Community College
Charge: “to assist individuals within the community served by the College to come to greater awareness of themselves, the environment in which they live and their relationships with this environment” and “to assist in developing skills and abilities necessary for them to cope with their environment and assume a role as contributors to this environment.”
Line of Authority: Dean of Student Services
Leadership: Executive member of WCKC
Membership: all registered students at WCC
Decision nature: decision-making internal to WCKC.
Decision-making protocol: see Constitution and By-laws on file in Dean of Students’ office
Documentation: minutes on file in Dean of Students’ office
Termination date: ongoing
PACES Advisory Board
Charge: Advise development and improvement of PACES program, also advise on fund development
Line of Authority: Dean of Instruction
Leadership: Coordinator of PACES program with support from Director of Development
Membership: Volunteers
Decision nature: Advisory
Decision-making protocol: Consensus
Documentation: Minutes
Termination date: None
Student Services Staff
Charge: To advise Dean of Students; communication within the unit
Line of Authority: direct to Dean of Students
Leadership: convened by Dean of students
Membership: All student services staff
Decision nature: Advisory
Decision-making protocol: Discussion
Documentation: Minutes on file in Dean’s office
Termination date: None
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